A/P & School Audit Accountant
Meet Our Staff
Chief Financial Officer
Secretary to Finance,
Purchasing, Fixed Assets,
Facility Rental Payments
Employee Benefits Specialist/
Timesheet for Certified Employees (pdf version)
Timesheet for Certified Employees (Word version)
(Please use the Leave Request Form to account for any absences other than staff development. Only one sheet is required)
Leave Request Form (pdf version)
Leave Request Form (Excel version)
(Please use the Staff Development Form to account for all absences due to staff development. Requires multiple copies...see bottom of form for details)
Staff Development Form (pdf version)
Staff Development Form (Excel version)
Salary Reduction Agreement
2019-20 Salary Schedules
2017-18 Salary Schedules
2018-19 Salary Schedules
Payroll Reporting Schedule (Revised 3/28/2019)
2016-17 Salary Schedules
2015-16 Salary Schedules
2014-15 Salary Schedules
Flex Benefits Claim Form
Professional Service Agreement
Professional Service Agreement Form (Excel Format)
Professional Service Agreement Form (PDF Format)
Travel and Mileage Form
Effective January 1, 2020, The IRS decreased the business standard mileage rate from 58 cents per mile to 57.5 cents per mile.
Travel Expense Form (doc)
Travel Expense Form (pdf)
Travel Subsistence Rate Revision (Biennium July 1, 2019 - June 30, 2021)
Below you will find the final RCS budgets
(to be discussed at 3/23/20 BOE Work Session)
(to be presented at 2/24/20 BOE Work Session)
Link to DocAgent portal for access to ePaystub and issued POs:
Search for Debarred Vendors
In order to comply with both federal & state regulations regarding debarred or suspended vendors, the following procedures must be followed when purchasing goods or services with federal funds.
1. Click on the link above.
2. On the home page click the link for “Debarred Vendors.”
3. Search the alphabetical list for the potential vendor.
4. If the entity is found to be debarred or suspended, then goods or services may NOT be purchased from this vendor.
5. If the entity is NOT debarred or suspended, proceed with the purchasing process.
1. Click on the link above.
2. On the home page click “Search Records”. Type the entity’s name in the search criteria.
3. If the entity is found to be debarred or suspended, then goods or services may NOT be purchased from this vendor.
4. If the entity is NOT debarred or suspended, proceed with the purchasing process.
North Carolina State Health Plan
All State Health Plan (SHP) benefits are accessible online 24/7 by accessing the link to the SHP eBenefits. There you can enroll if you are a new employee, make changes as an existing employee due to a Qualifying Life Event (QLE), find a doctor, view or change your Primary Care Provider (PCP) and view your current health benefits summary.
QLE (Qualifying Life Events)
Making changes to your coverage due to a QLE must be completed within 30 days of the QLE. Examples of QLEs are birth of a child, loss of other coverage, marriage, divorce, and now eligible for other coverage. Before these changes can be approved, documentation of the QLE must be provided within the 30 day restriction. Examples of approved documentation include a Certificate of Creditable Coverage from an employer, a copy of a new insurance card (must reflect coverage effective date), birth certificate, Verification of Facts from the NC Department of Health and Human Services Vital Records, and court ordered documents signed by a judge. Please refer to the following link for more information on required and acceptable documentation. SHP Required Documentation for QLE & Dependent Eligibility. These documents will need to be uploaded to the SHP “Document Center” of your landing page once your log into eBenefits or you can provide the documentation to Rockingham County Schools Health Benefits Representative (HBR) Kelly Vaughn at firstname.lastname@example.org.
If you will be adding a spouse and/or child to your coverage, you must provide Dependent Eligibility Documentation. Please refer to the following link that details the required documentation. SHP Required Documentation for QLE & Dependent Eligibility
Instructions on how to enroll or make changes to your coverage due to a QLE:
You will be prompted to enter your Login ID and Password
Your Login ID is your first name, the first initial of your last name and the last 4 (or possibly last 5) digits of your Social Security Number
If you cannot remember your password, click on “Reset your Account” located under the “Login” button. If you experience technical issues or have questions, please call 1-855-859-0966 for the Eligibility and Enrollment Support Center, Monday – Friday from 8am to 5pm.
If you have questions regarding eligibility, enrollment, login and site navigation, please call 1-855-859-0966 (Monday – Friday from 8am to 5pm).
If you have questions regarding benefits or claims, please contact the State Health Plan customer service at 1-888-234-2416.
Pierce Group Benefits
TRICARE Supplemental Benefits - Information
403(b) & 457(b)
Please click here for information regarding 403(b) and 457(b) Plans available through RCS