©2019 Rockingham County Schools. Proudly created by McConnell Group.

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Rockingham County Schools

511 Harrington Highway

Eden, North Carolina 27288

Phone:  (336) 627-2600  Fax:  (336) 627-2660

Superintendent's E-mail:  rshotwell@rock.k12.nc.us

 

Accounts Payable

Toi Hairston

Lead A/P Accountant and Sys Opr 

thairston@rock.k12.nc.us 

336.627.2642

 

Vacant

A/P & School Audit Accountant

Vacant

336.627.2706

 

Shannon Templeton

A/P Accountant

stempleton@rock.k12.nc.us

336.627.2640

Payroll

Wendy Barnes

Lead Payroll Accountant

wbarnes@rock.k12.nc.us

336.627.2646

 

Wendy Roberts

Payroll Accountant

wroberts@rock.k12.nc.us

336.627.2650

 

Crystal Walker

Payroll Accountant

cwalker@rock.k12.nc.us

336.627.2683 

 

Meet Our Staff

Annie Ellis

Chief Financial Officer

aellis@rock.k12.nc.us

336.627.2641

 

Dala Stanley

Secretary to Finance,

Purchasing, Fixed Assets,
Facility Rental Payments

dstanley@rock.k12.nc.us

336.627.2645

   
Kelly Vaughn

Employee Benefits Specialist/

Workers Compensation

kvaughn@rock.k12.nc.us             

336.627.2637


 

Timesheets

 

Timesheet for Certified Employees (pdf version)

 

Timesheet for Certified Employees (Word version)

 

 

Leave Forms  

 

(Please use the Leave Request Form to account for any absences other than staff development. Only one sheet is required)

 

Leave Request Form (pdf version)

 

Leave Request Form (Excel version)

 

 

(Please use the Staff Development Form to account for all absences due to staff development. Requires multiple copies...see bottom of form for details)

 

Staff Development Form (pdf version)

 

Staff Development Form (Excel version)

 

TACS

TACS Login

TACS User Manual 

 

Request for Time Adjustment Form

 

 

Salary Reduction Agreement

 

SRA Form

 

List of Approved Tax Sheltered Options 

 

2013-14 Salary Schedules

Payroll Reporting Schedule

 

Payroll Reporting Schedule Bookeeper

 

Bus Salary Schedule

Classified Salary Schedule

 

Facility Rental Application

 

Facility Rental Procedures 

 

Please contact Dala Stanley in the Finance Department for questions on Facility Rentals.

Phone: (336) 627-2645

Email: dstanley@rock.k12.nc.us 

 
Accounts Payable

RCS Voucher Request

Flex Benefits Claim Form

Download current form

Professional Service Agreement

Professional Service Agreement Form  (Excel Format)

 

Professional Service Agreement Form  (PDF Format)

Travel and Mileage Form

Monthly Local Travel Form

 

Effective January 1, 2019, The IRS increased the business standard mileage rate from 54.5 cents per mile to 58 cents per mile.

Travel Expense Form (doc)

Travel Expense Form (pdf)

Standard Mileage Chart

Travel Subsistence Rate Revision (Biennium July 1, 2019 - June 30, 2021)

IRS W-9

IRS W-9 Form

Budget Transfer Form

Local Transfer Form

 

State Transfer Form 

Donations

Donation Acceptance Form

Accounting Procedures

RCS Accounting Procedures Manual

 
 
Link to DocAgent portal for access to ePaystub and issued POs:

https://rockk12.docagent.net/DAPortal/Default.aspx?

 
Search for Debarred Vendors

In order to comply with both federal & state regulations regarding debarred or suspended vendors, the following procedures must be followed when purchasing goods or services with federal funds.

 

http://www.doa.state.nc.us/pandc/actions.aspx

 

1.   Click on the link above.

2.    On the home page click the link for “Debarred Vendors.” 

3.    Search the alphabetical list for the potential vendor.

4.   If the entity is found to be debarred or suspended, then goods or services may NOT be purchased from this vendor.

5.   If the entity is NOT debarred or suspended, proceed with the purchasing process.

 

 

http://www.dol.gov/ofccp/regs/compliance/preaward/debarlst.htm 

 

1.   Click on the link above.

2.   On the home page click “Search Records”.  Type the entity’s name in the search criteria.

3.   If the entity is found to be debarred or suspended, then goods or services may NOT be purchased from this vendor.

4.   If the entity is NOT debarred or suspended, proceed with the purchasing process.

 
North Carolina State Health Plan                                

All State Health Plan (SHP) benefits are accessible online 24/7 by accessing the link to the SHP eBenefits. There you can enroll if you are a new employee, make changes as an existing employee due to a Qualifying Life Event (QLE), find a doctor, view or change your Primary Care Provider (PCP) and view your current health benefits summary.

 
QLE (Qualifying Life Events)

Making changes to your coverage due to a QLE must be completed within 30 days of the QLE.  Examples of QLEs are birth of a child, loss of other coverage, marriage, divorce, and now eligible for other coverage.  Before these changes can be approved, documentation of the QLE must be provided within the 30 day restriction. Examples of approved documentation include a Certificate of Creditable Coverage from an employer, a copy of a new insurance card (must reflect coverage effective date), birth certificate, Verification of Facts from the NC Department of Health and Human Services Vital Records, and court ordered documents signed by a judge.  Please refer to the following link for more information on required and acceptable documentation. SHP Required Documentation for QLE & Dependent Eligibility.  These documents will need to be uploaded to the SHP “Document Center” of your landing page once your log into eBenefits or you can provide the documentation to Rockingham County Schools Health Benefits Representative (HBR) Kelly Vaughn at kvaughn@rock.k12.nc.us.

 

If you will be adding a spouse and/or child to your coverage, you must provide Dependent Eligibility Documentation.  Please refer to the following link that details the required documentation. SHP Required Documentation for QLE & Dependent Eligibility

 

Instructions on how to enroll or make changes to your coverage due to a QLE:

Navigate to the SHP website at www.shpnc.org and click on eBenefits and click on “Access  your Benefits via eBenefits”.

You will be prompted to enter your Login ID and Password

  • Your Login ID is your first name, the first initial of your last name and the last 4 (or possibly last 5) digits of your Social Security Number

  • If you cannot remember your password, click on “Reset your Account” located under the “Login” button.  If you experience technical issues or have questions, please call 1-855-859-0966 for the Eligibility and Enrollment Support Center, Monday – Friday from 8am to 5pm.

 

Questions

If you have questions regarding eligibility, enrollment, login and site navigation, please call 1-855-859-0966 (Monday – Friday from 8am to 5pm).

If you have questions regarding benefits or claims, please contact the State Health Plan customer service at 1-888-234-2416.

Health Insurance Marketplace
 
Pierce Group Benefits

TRICARE Supplemental Benefits - Information

403(b) & 457(b)

Please click here for information regarding 403(b) and 457(b) Plans available through RCS